Key Tech Apps to Run Your Wedding Business in 2023

Key Tech Apps to Run Your Wedding Business in 2023

By Kevin Dennis, Fantasy Sound Event Services

Planning and running a successful wedding business requires a balance of creativity, organization, and efficiency. With the rapid advancement of technology, new tools and applications have emerged to streamline processes and boost productivity.

Though there are plenty to choose from, there are a handful of key apps every wedding professional should consider incorporating into their business operations. From innovative project management platforms to cutting-edge design tools, these must-have apps will create an unforgettable experience for your clients.

Whether you’re a wedding planner, photographer, or venue owner, take a look at these eight tech additions that can elevate your business to new heights in 2023.


If you want to stay focused on your goals this year, FocusList should be at the top of your tech stack. This time management app will help you regain control over your schedule while effortlessly completing essential tasks. Its sleek, intuitive design includes a built-in time tracker, so you can see where you’re truly spending your time. With FocusList, you can prioritize different projects and arrange your schedule in a way that allows you to maximize productivity.


Those who love using the standard notes app on their phone will appreciate Notablity — a tool that takes note-taking to a new level. A fully immersive platform, this app allows you to sketch drawings, take notes in your own handwriting, record memos, and more. Notability is great for collaboration, so you and your team members can exchange ideas, edits, and feedback, even if you’re working from different locations.


Nowadays, all wedding pros need branded, professional graphics — but not all consider themselves experts in graphic design. That’s where Canva comes in. A versatile tool with thousands of templates, you can use this platform to create social media graphics, infographics, welcome packets, presentations, and more. Its free plan is also incredibly robust, making it a perfect tool for wedding pros working on a tighter budget.


Tired of emails that go unread? Instant, on-the-go platforms like Voxer will change how you communicate with clients and team members. Share texts, photos, audio recordings, and videos with the click of a button, firing off quick messages when you don’t have time to sit down and write an email. This app offers a convenient, efficient way to stay connected regardless of whether or not you’re in the office.


Quick messages might be easy, but it’s important to remember the importance of thoughtful, personal touches in today’s world. Enter PunkPost — the perfect way for wedding pros to add an authentic element to their client experiences without leaving their desk. Handwritten by talented artists, these show-stopping cards allow you to make a lasting impression. Simply pick the message, and a card will be on your way to whichever client, partner, or team member you choose.


Today’s consumers look for instant answers to their questions, regardless of the time of day. So rather than cutting into your work/life balance, you can opt for a project management platform like Asana. This app offers collaborative features that allow clients to access your tasks and timelines, empowering them to check things when it’s convenient for them (even when it’s not for you). You can also set privacy permissions to restrict client visibility on projects, keeping things between you and your team members when needed.

Dropbox Sign

Most clients don’t have the time or patience to wait for a contract to come in the mail. So instead, opt for a tool like Dropbox Sign (formerly HelloSign) to send virtual contracts that clients can sign with just a few clicks on any of their devices. This will speed up your onboarding process and allow you to kick off your project without any postal errors slowing you down. It’s time to embrace the digital era and leave behind any paper-based procedures.


There are many appointment scheduling apps out there, but Acuity tops the list for many wedding and event professionals. This app automates the appointment scheduling process, so you can say goodbye to endless email threads trying to find a time that works for everyone. Simply generate a link based on your calendar’s availability (Google, iCal, Outlook, etc.), and let meeting goers choose a slot within your open schedule. Now you can save time and minimize the typical hassle of scheduling conflicts.

Staying ahead of the curve is vital as we navigate the ever-changing wedding industry landscape. By integrating these tech apps into your wedding business, you’ll not only optimize your operations but also elevate your client experience. So start experimenting with your systems and embracing the tech-driven future!

Kevin Dennis is the editor of WeddingIQ and the owner of Fantasy Sound Event Services, a full-service event company based in Livermore, California. Dennis is the current member of WIPA and international past president for WIPA.

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